Effective Date: October 1, 2026
The Tech Village Inc. respects your privacy and is committed to protecting the personal information you choose to share with us through our website, programs, communications and online forms.
This Privacy Policy explains what information we may collect, how we use it, how it may be shared and the choices available to you.
Information We Collect
We may collect information that you voluntarily provide when you:
- Submit a contact form
- Request information about our programs
- Express interest in volunteering
- Become a community partner
- Participate in a program or event
- Request information about facility or space use
- Subscribe to future communications
- Make a donation or provide other support
- Communicate with us by email
Information you provide may include:
- Name
- Email address
- Telephone number
- Organization or business name
- Areas of interest
- Messages or questions
- Volunteer or program information
- Other information you choose to provide
We ask that you not submit sensitive personal information through general website contact forms unless it is specifically requested and necessary for a particular program or service.
How We Use Your Information
The Tech Village Inc. may use information collected through this website to:
- Respond to questions and requests
- Communicate about programs and activities
- Coordinate volunteer opportunities
- Communicate with community partners
- Provide program or event information
- Process participation or registration requests
- Respond to rental or facility-use inquiries
- Maintain organizational records
- Improve our website and programs
- Provide information about opportunities to support our mission
- Protect the security and proper operation of our website
We do not sell personal information to advertisers or other third parties.
Contact Forms
Information submitted through our website contact forms may be stored within our website system and sent by email to The Tech Village Inc.
Contact form submissions may include your name, email address, area of interest and any message you choose to provide.
We use this information only for legitimate organizational purposes, including responding to your inquiry and maintaining appropriate records of communications.
Email Communications
Our primary public email address is:
Messages sent to this address may also be forwarded to another authorized organizational email account to help ensure timely responses and continuity of communications.
We may retain email correspondence when necessary for organizational, program, administrative, grant, partnership or recordkeeping purposes.
Volunteers and Program Participants
The Tech Village Inc. may collect additional information from volunteers and program participants when necessary to administer programs safely and effectively.
Depending on the activity, this may include:
- Contact information
- Emergency contact information
- Program registration information
- Participation agreements
- Waivers or releases
- Accessibility or accommodation requests
- Parent or guardian information for minors
- Other information reasonably necessary for participation
Any additional information collected through program-specific forms will be used for program administration, participant communication, safety, recordkeeping and related organizational purposes.
Children
Some of The Tech Village Inc.’s programs are designed for children and families.
We do not intentionally ask children to submit personal information through general website contact forms without appropriate involvement from a parent, guardian or responsible adult.
When information about a minor is required for program participation, we may request that information from a parent, guardian or other authorized adult.
Donations and Financial Transactions
If online donations, payments or other financial transactions are offered through this website, they may be processed by a third-party payment provider.
The Tech Village Inc. may receive information necessary to document and administer the transaction, such as the donor’s name, contact information, donation amount and transaction details.
Payment card numbers and other sensitive financial information are generally processed directly by the payment provider and are not intended to be stored on The Tech Village Inc.’s website.
Third-party payment providers maintain their own privacy and security practices.
Cookies and Website Technology
Our website may use cookies and similar technologies that help the website function properly, remember preferences, provide security and understand general website activity.
Cookies are small files that may be stored on your device when you visit a website.
Depending on the services used on our website, cookies may be placed by WordPress, website plugins, embedded content providers or other third-party services.
You may be able to control or disable cookies through your browser settings. Disabling certain cookies may affect how some website features function.
Website Analytics
The Tech Village Inc. may use website analytics tools to understand how visitors use our website.
Analytics information may include:
- Pages visited
- Approximate location
- Browser type
- Device type
- Referring website
- Date and time of visits
- General website interaction information
We may use this information to improve website performance, navigation and content.
We do not use website analytics information to personally identify visitors unless otherwise disclosed.
Embedded Content and YouTube
Our website may contain embedded videos, links or other content from third-party websites, including the Gold Circle Gardens YouTube channel.
Embedded content from another website may behave in the same way as if you visited that third-party website directly.
Those services may collect information about you, use cookies or other tracking technologies, or monitor your interaction with their content according to their own privacy policies.
The Tech Village Inc. does not control the privacy practices of third-party websites or platforms.
Links to Other Websites
Our website may contain links to websites operated by other organizations, businesses, agencies or service providers.
Once you leave our website, the privacy practices of the other website apply.
The Tech Village Inc. is not responsible for the privacy practices, content or security of websites operated by third parties.
How We Share Information
The Tech Village Inc. may share information only when reasonably necessary for organizational purposes.
Information may be shared with:
- Authorized staff
- Board members when appropriate
- Program personnel
- Volunteers who require information to perform assigned responsibilities
- Contractors or service providers supporting website, email or organizational operations
- Community partners when necessary for a specific program or activity and appropriate to the circumstances
We may also disclose information when required by law, court order or other lawful government request, or when reasonably necessary to protect the safety, rights or property of The Tech Village Inc., program participants or others.
We do not sell personal information.
Data Security
The Tech Village Inc. takes reasonable steps to protect information against unauthorized access, misuse, alteration or disclosure.
However, no website, email system or electronic transmission can be guaranteed to be completely secure.
Visitors should use care when submitting information online and should avoid sending highly sensitive information through general contact forms or ordinary email unless specifically requested.
Data Retention
We may retain personal information for as long as reasonably necessary to:
- Respond to inquiries
- Administer programs
- Maintain volunteer or participant records
- Maintain grant, financial or organizational documentation
- Meet legal or recordkeeping requirements
- Resolve disputes
- Protect organizational interests
Information that is no longer reasonably needed may be deleted, archived or anonymized in accordance with organizational practices.
Your Choices
You may contact The Tech Village Inc. to request that we:
- Correct inaccurate contact information
- Update information you previously provided
- Stop sending nonessential communications
- Answer questions about information you submitted through the website
Some records may need to be retained for legal, financial, program administration, safety or organizational recordkeeping purposes.
Accessibility Information
If you need assistance accessing information on this website or submitting information because of a disability or accessibility need, please contact us.
The Tech Village Inc. is committed to creating opportunities for meaningful participation by people with different abilities.
Changes to This Privacy Policy
The Tech Village Inc. may update this Privacy Policy as our website, programs and services develop.
When significant changes are made, the effective date at the top of this page may be updated.
We encourage visitors to review this policy periodically.
Contact Us
Questions about this Privacy Policy or the handling of information may be directed to:
The Tech Village Inc.
Email: info@thetechvillage.org
Headquarters: Tulsa, Oklahoma
Agricultural Program: Gold Circle Gardens, near Sapulpa, Oklahoma